Meeting to be held virtually on
April 8, 2020
TORONTO, March 20, 2020 /CNW/ - Further to a joint
statement issued earlier today by Canadian banks and life insurance
companies regarding annual meeting planning, Royal Bank of
Canada (RY on TSX and NYSE) will
now hold its upcoming annual meeting of common shareholders on
April 8, 2020 at 9:30 a.m. (Eastern Time) in a virtual-only format
whereby shareholders may attend and participate in the annual
meeting via live webcast.
Shareholders will not be able to attend the meeting in person,
in line with our commitment to taking all prudent precautions to
ensure the health and well-being of our employees, clients,
shareholders, communities and other stakeholders, and with the
latest directives from public health and government officials in
connection with the COVID-19 outbreak.
Registered shareholders and duly appointed proxyholders will be
able to attend the meeting, ask questions and securely vote in real
time, online at https://web.lumiagm.com/148624145, through a
web-based platform instead of attending the meeting in person.
Non-registered shareholders (beneficial shareholders who hold
their common shares through an intermediary such as a securities
broker, trustee or financial institution) who have duly appointed
themselves as proxyholder will also be able to attend the meeting,
ask questions and securely vote in real time, online at
https://web.lumiagm.com/148624145.
Non-registered (beneficial) shareholders who have not duly
appointed themselves as proxyholder and other interested parties
will be able to attend the meeting as guests and ask questions
online through a live webcast at
https://web.lumiagm.com/148624145 or
rbc.com/investorrelations or via telephone at the following
numbers:
- English: 1-888-465-5079 (Canada and the U.S.) or 1-416-216-4169
(International)
Passcode: 9631 513
- French: 1-866-229-4144 (Canada and the U.S.) or 1-514-437-0676
(International)
Passcode: 9380 825
Guests will not be able to vote at the meeting.
Note that the RBC management proxy circular (the "circular")
dated February 11, 2020 and the form
of proxy or voting instruction form previously distributed to
shareholders will not be updated to reflect the change in location
and format of the meeting and may continue to be used to vote
shares.
We encourage our shareholders and other interested parties to
check regularly our website at rbc.com/investorrelations for
additional information and updates about the meeting.
How can I vote before the virtual meeting?
Whether or not shareholders plan to attend the virtual meeting,
they may still vote by submitting their proxy in advance of the
meeting by one of the methods described in the circular and proxy
materials previously distributed for the meeting. Please refer to
the section "Voting Q&A" of the circular for additional details
on how to vote by proxy before the meeting and the matters to be
voted upon.
What do I need to do if I wish to attend the virtual
meeting?
If you are a registered shareholder and wish to attend
and vote at the virtual meeting, no action is required ahead of the
meeting. At the meeting, you will be able to vote by completing a
ballot online, as further described below under "How do I attend
the virtual meeting?".
If you are a non-registered (beneficial) shareholder and
wish to attend and vote at the virtual meeting, you MUST
write your own name in the space provided on your voting
instruction form, sign and return the voting instruction form
according to the delivery instructions provided by your
intermediary AND register yourself as your proxyholder, as
described below under "How can I appoint a proxyholder?". By doing
so, you are instructing your intermediary to appoint you as its
proxyholder. Do not complete the instructions section of the voting
instruction form as you will be voting at the meeting.
Non-registered (beneficial) shareholders who have not duly
appointed themselves as proxyholder will not be able to vote at the
meeting but will be able to attend the meeting as guests and ask
questions.
How can I appoint a proxyholder?
Registered holders and non-registered (beneficial) shareholders
who don't plan on attending the virtual meeting may appoint a
person other than the management nominees identified in the form of
proxy or voting instruction form to attend the meeting as their
proxyholder and vote their common shares. In order to do so, they
MUST submit their form of proxy or voting instruction form,
as applicable, appointing that person as proxyholder as per the
instructions set forth in the section "How do I vote?" of the
circular.
THEY MUST ALSO register that proxyholder online at
http://www.computershare.com/RBC2020 by no later than
5:00 p.m. (Eastern Time) on
April 6, 2020 (the "voting deadline")
and provide Computershare with the required proxyholder contact
information so that Computershare may provide the proxyholder with
a 15-digit control number via email. Failure to register the
proxyholder will result in the proxyholder not receiving a control
number that is required to vote at the meeting and they will only
be able to attend as a guest.
How do I attend the virtual meeting?
Attending the virtual meeting enables registered shareholders
and duly appointed proxyholders, including non-registered
(beneficial) shareholders who have appointed themselves as
proxyholders, to attend the meeting, ask questions and vote, all in
real time. Registered shareholders and duly appointed proxyholders
can vote at the appropriate times during the meeting. Guests,
including non-registered (beneficial) shareholders who have not
duly appointed a proxyholder, can log in to the meeting as set out
below. Guests can watch the meeting but are not able to vote.
- Log in online at https://web.lumiagm.com/148624145. We
recommend that you log in at least one hour before the meeting
starts.
- Click "I have a login" and then enter your 15-digit control
number and password "rbc2020" (case sensitive).
OR
- Click "I am a guest" and then complete the online form.
Once you login to the virtual meeting and you accept the terms
and conditions, you will be revoking any and all previously
submitted proxies. However, in such a case, you will be provided
the opportunity to vote by ballot on the matters put forth at the
meeting. If you do not wish to revoke all previously submitted
proxies, do not accept the terms and conditions, in which case you
can only enter the meeting as a guest.
Registered shareholders: The 15-digit control number
located on the form of proxy or in the email notification you
received is your control number.
Duly appointed proxyholders: Computershare will provide
the proxyholder with a 15-digit control number by email after the
voting deadline has passed and the proxyholder has been duly
appointed AND registered as described in "How can I appoint a
proxyholder" above.
If you attend the meeting online, it is important that you are
connected to the internet at all times during the meeting in order
to vote when balloting commences. You should allow ample time to
check into the meeting online and complete the related
registration.
U.S. non-registered (beneficial) shareholders: To attend
and vote at the virtual meeting, you must first obtain a valid
legal proxy from the intermediary that holds your common shares and
then register in advance to attend the meeting. Follow the
instructions from your intermediary included with these proxy
materials, or contact your intermediary to request a legal proxy
form. After first obtaining a valid legal proxy form, to then
register to attend the meeting, you must submit a copy of your
legal proxy to Computershare. Requests for registration should be
directed to Computershare by mail using the contact information on
the back cover of the circular or by email at
uslegalproxy@computershare.com.
Requests for registration must be labeled as "Legal Proxy" and
be received no later than April 6,
2020 by 5:00 p.m. (Eastern
Time). You will receive a confirmation of your registration
by email after Computershare receives your registration materials.
You may attend the meeting and vote your shares at
https://web.lumiagm.com/148624145 during the meeting. Please
note that you are required to register your appointment at
http://www.computershare.com/RBC2020.
General Proxy Matters
If you are not sure whether you are a registered shareholder or
non-registered (beneficial) shareholder or, for additional
information regarding submissions of forms of proxy and voting
instructions forms before the virtual meeting, voting deadline,
revocation of proxies and other general proxy matters, please refer
to the section "Voting Q&A" of the circular or contact
Computershare:
Phone:
1-866-586-7635 (Canada
and the U.S.) or
514-982-7555 (International)
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Fax: 1-888-453
0330 (Canada and
the U.S.) or
416-263-9394 (International)
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Mail: 100
University Avenue, 8th Floor,
Toronto, Ontario M5J 2Y1
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E-mail:
service@computershare.com
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About RBC
Royal Bank of Canada is a
global financial institution with a purpose-driven, principles-led
approach to delivering leading performance. Our success comes from
the 85,000+ employees who bring our vision, values and strategy to
life so we can help our clients thrive and communities prosper. As
Canada's biggest bank, and one of
the largest in the world based on market capitalization, we have a
diversified business model with a focus on innovation and providing
exceptional experiences to our 17 million clients in Canada, the U.S. and 34 other countries. Learn
more at rbc.com.
We are proud to support a broad range of community initiatives
through donations, community investments and employee volunteer
activities. See how at rbc.com/community-social-impact.
SOURCE Royal Bank of Canada