The Company will further develop other necessary systems for audits by the
Audit Committee to be conducted effectively.
(2) Overview of Operating Status for Systems to Ensure the Compliance of the Executive Officers
Execution of Duties with Laws and Regulations and the Articles of Incorporation and Other Systems to Ensure the Appropriateness of Operations of the Company and the corporate group comprised of the Company and its subsidiaries
The Overview of Developing and Operating Status of Basic Policy on Development of Internal Control Systems stated above is as
follows.
1. |
Systems for ensuring that the execution of duties by Executive Officers and employees complies with laws and
regulations and the Companys Articles of Incorporation |
The Company has established the Honda
Code of Conduct to clearly define the Companys policy on legal compliance and the acts of integrity for its management and employees, and the Company endeavors to ensure that all management personnel and employees are made aware of and follow
the Honda Code of Conduct through opportunities such as management training, training upon joining the Company, and level-specific employee training.
The Company has established the Business Ethics Kaizen Proposal Line as a point of contact for internal whistle-blowing. In
addition to internal points of contact, the Company has also established an external point of contact in a law firm. These points of contact are operated under rules that include the protection of anyone making use of the Proposal Line.
Pursuant to a resolution of the Board of Directors, the Managing Executive Officer, who is serving as the Chief Officer,
Motorcycle and Power Products Chief Officer, and the Chief Officer, Traffic Safety Promotion Operations has been appointed as the Compliance Officer.
The Company has established the Compliance Committee chaired by the Compliance Officer, and the Committee deliberates on
material matters related to compliance.
In the fiscal year ended March 31, 2024, the Compliance Committee has held
meetings four times (four regular meetings) and has deliberated on matters such as the status of establishment and operation of internal control systems, the operating status of the Business Ethics Kaizen Proposal Line and measures to improve
compliance.
Each department has conducted an inspection of its legal compliance status using a control self-assessment
(CSA) method, and the Audit Division has conducted an internal audit of those results.
2. |
Systems related to retention and management of information on execution of duties by the Executive Officers
|
The Companys policy on information management is prescribed in the Document Management Policy,
which also stipulates the management policy for information related to the execution of duties by the Executive Officers.
In accordance with this Policy, minutes are prepared for each Board of Directors meeting and Executive Council meeting and
permanently retained by the department in charge.
Also, in accordance with this Policy, minutes are prepared for each
Nominating Committee meeting, Audit Committee meeting and Compensation Committee meeting and retained by the department in charge for 10 years.
3. |
Rules and other systems related to risk management |
The relevant boards and councils such as the Board of Directors, Executive Council, Business Operating Board, and Regional
Operating Boards deliberate upon material matters of management in accordance with each bodys rules of procedure and then make decisions regarding such matters after assessing and considering associated risks.
Pursuant to a resolution of the Board of Directors, the Director, Executive Vice President and Representative Executive
Officer, Chief Operating Officer, and Executive in Charge of Government and Industry Relations has been appointed as the Risk Management Officer.
The Company has established a Risk Management Committee chaired by the Risk Management Officer, and the Committee deliberates
on material matters related to risk management.
In the fiscal year ended March 31, 2024, the Risk Management
Committee has held meetings 12 times, and identified, responded to, and confirmed the response status to the Groups material risks.
The Company has established the Honda Global Risk Management Policy, which prescribes the Companys basic policy on risk
management (such as business risks and disaster risks) as well as systems for collecting risk information and responding to risks when they arise.
Each department regularly conducts risk assessments in accordance with the Policy.
The Risk Management Officer monitors and supervises the status of responses to material risks, and sets up the Global Emergency
Headquarters as necessary. The Noto Peninsula Earthquake which occurred in January 2024 caused a drop in automobile production at some manufacturing facilities in Japan as a result of damage sustained by suppliers. In response, the Group set up and
activated the Global Emergency Headquarters, and in cooperation with its suppliers, took measures to minimize the impact on the Companys business and business results, including utilizing inventory and alternative development to equivalent
parts.
4. |
Systems for ensuring that the duties of the Executive Officers are being executed efficiently
|
For strengthening the business execution of each region and on-site, and prompt and appropriate
managerial decisions, Executive Officers and other Executives, who are transferred the authority from Representative Executive Officers, are assigned to the headquarters of each region, business, and function and to main divisions as people
responsible for handling business execution in the fields of which they are in charge.
In addition to the Board of
Directors, the Executive Council and the Business Operating Board have been established as bodies to make decisions on material matters of management, and each bodys rules of procedure clearly define the scope of authorities delegated to
Executive Officers and other Executives and the decision-making process. The Company
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